1. Data Collection
What Data May We Collect?
We may collect the data you voluntarily provide when using the website, the Participation and Registration Portal, or when contacting us.
- Full name, country, email address, telephone number, or WhatsApp number.
- Reason for contacting us or the type of participation selected in the form.
- Research, presentation, project, or competition data, such as the title, abstract, scientific theme, and presentation format.
- Institutional details and collaboration proposal when applying for partnership or sponsorship.
- CV, photo, and professional details when requesting participation as a speaker or keynote speaker.
- Files you voluntarily attach, such as PDF, Word, ZIP, PPTX, or DOCX files.
2. Data Use
Why Do We Use Your Data?
We use data only for purposes related to organizing the forum, managing participation, and communicating with you, including:
- Processing registration and participation requests and reviewing research, projects, or presentation proposals.
- Communicating with you about the status of your request, acceptance results, organizational information, and the program.
- Organizing competitions, workshops, sessions, and in-person or remote participation.
- Communicating about partnerships, sponsorships, and institutional collaboration.
- Improving the website and user experience and managing support and inquiries.
- Meeting organizational or legal obligations where applicable.
3. Forms and External Services
Sharing Data with Relevant Parties
Data submitted through the Participation and Registration Portal may be processed by the form service used on the website, such as Zoho Forms. Data processing within that service is also subject to its own privacy policies and terms.
Only as necessary, your data may be accessed by members of the organizing team, scientific or organizational committees, or partner entities directly relevant to your request, such as for reviewing a paper, organizing a workshop, or evaluating a partnership request.
We do not sell or rent your personal data to third parties for marketing purposes.
4. Protection and Retention
How Do We Protect Data and How Long Do We Keep It?
We take reasonable organizational and technical measures to help protect data against unauthorized access, use, loss, alteration, or disclosure. However, no transmission of data over the Internet can be guaranteed to be completely secure.
We retain data for the period necessary to fulfill the organizational purposes related to TICEPS Forum 2026, manage your request, and meet legitimate or legal obligations. Some information may be retained longer when needed for archiving, record-keeping, or dispute resolution.
5. Your Rights
Accessing, Correcting, or Deleting Your Data
You may ask about the personal data you have provided or request that it be corrected, updated, or deleted, within the limits permitted by applicable laws and organizational obligations.
To submit a request related to your data, email us at [email protected], stating your name, the email address used in the form, and a clear description of your request.
6. Cookies
Cookies and Embedded Services
The website may use cookies or similar technologies necessary to operate the site, measure performance, and improve the user experience. External services or embedded content, such as forms, maps, or video platforms, may also use their own cookies or technologies.
You can manage cookies through your browser settings, noting that disabling some cookies may affect the operation of certain website or form features.
7. Updates
Changes to the Privacy Policy
This policy may be updated as needed to develop the website, form, forum arrangements, or to comply with organizational requirements. The updated version will be posted on this page, and continued use of the website after publication constitutes acceptance of the revised policy.
